• Benefits and Onboarding Specialist

    Job Locations US-FL-Tampa
    Posted Date 2 weeks ago(8/8/2019 8:58 PM)
    ID
    2019-1564
    # of Openings
    1
    Category
    Operations
  • Overview

    Focal Point Data Risk delivers a unified approach to addressing data risk through a unique combination of service offerings. Focal Point has brought together industry-leading expertise in cyber security, identity governance and access management, data privacy and analytics, internal audit, and hands-on training services, giving companies everything they need to plan and develop effective risk and security programs. By integrating these services, we provide our clients with the flexible support they need to protect and leverage data across any part of their organization. Simply put, Focal Point is the next generation of risk management.

     

    The Benefits/Onboarding Specialist is responsible for onboarding of new hires and benefits administration for all Focal Point employees including medical, dental, vision, life insurance, short-term and long-term disabilities, 401(k) plans and other special benefit offerings.  The position requires someone with excellent organization skills and the ability to build trusted relationships with employees and vendors. The Specialist will act as the primary point of contact for benefit and onboarding inquiries for Focal Point benefit carriers, managers and employees. Various responsibilities include conducting orientation, overseeing the New Hire Grad Program, management of benefit information system (Mercer Marketplace), management of open enrollment and health and wellness events, data entry of employee deductions in HRIS (Paylocity), and carrier bill reconciliations.   

    Responsibilities

    Essential Functions:

    • Performs customer service functions by assisting employees with requests and questions about onboarding and benefits
    • Is the Company’s Subject Matter Expert as it relates to onboarding and benefit processes, programs and initiatives.  
    • Prepares and manages the onboarding for all new employees, responsibilities include initiates online background screen, collects new hire information and paperwork, oversees E-verify process, notifies departments about new hire, creates new hire files, and launches onboarding for new hire in the HRIS system.
    • Conducts new employee orientation making necessary updates as applicable to orientation presentations and videos, benefit guides, trainings and company portal. 
    • Manages the New Hire Graduation Program including leading meetings, being a support resource for participants and communicating necessary tasks and information.  
    • Responsible for New hire and benefit deduction(s) data entry in HRIS system (including 401k elections) and communicating entries to payroll team and others as necessary
    • Is responsible for benefits administration including enrollments, qualifying event changes, and terminations.
    • Proper Processing of benefits elections (including 401k), ensuring accurate record keeping, deductions, payroll reporting and carrier bill reconciliations.
    • Periodic ACA reporting audits as well as preparing and processing year-end ACA reports
    • Responsible for 401k quarterly enrollments and election changes/updates
    • Scheduling and assisting with annual 401k audits

     

    • Responsible for preparing monthly billings from insurance providers and by completing monthly reconciliations and providing statuses to accounting.  
    • Collaborates with other HR team members on continued process improvements.  
    • Updates employee data in various reports and systems as needed
    • Works on various HR and Payroll reports and projects as assigned

    Supervisory Responsibilities: None

    Qualifications

    Experience:

    • 2-4 years basic Human Resource onboarding and benefits experience
    • Experience working with remote employees at several locations.

     

    Competencies:

    • Communications Skills: Exceptional written and verbal communication skills with the capability of communicating effectively with internal and external sources.
    • Interpersonal Skills: Strong interpersonal skills with experience building solid relationships with both internal team members and external customers.
    • Time and Project Management: Strong time management skills with the ability to multi-task various priorities on a daily basis. – Ability to bring projects to completion eliciting the collaborations of interdepartmental team members
    • Initiative: Capable of self-managed initiative. Does not require leadership to constantly push initiative for maximum level of efforts.
    • Creativity: Ability to come up with a variety of approaches to problem solving.  Uses creative ways to solve problems.


    Education:

    • A degree in business, human resources, or equivalent combination of education and experience preferred.

    Technical Requirements:

    • Advanced experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

     

    Travel Required: 10%

     

    Physical Demands and Work Environment:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

    • The physical activity level for this position is sedentary to light (performing non-strenuous activities). While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands and fingers, talk, hear or see and occasionally, stoop, crouch and kneel.
    • The employee must regularly lift and/or move up to 10 pounds (0-25%of the time).
    • The employee must have manual dexterity sufficient to work with hands and fingers
    • Visual requirements include, close vision and ability to adjust focus
    • Well lighted, heated and/or air-conditioned indoor office setting with adequate ventilation

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